Listing and Sales Coordinator

Purpose of Job

This position enters property listings and changes in the system and performs a variety of administrative functions to provide support to customers, agents, sales management and administrative staff. Assist with special projects.

Job Duties and Responsibilities (Essential Job Functions)

Common activities are listed below: actual position responsibilities may vary. Please refer to manager or human resources for specific duties and performance expectations of the position.

1. Perform data input functions, process real estate information and maintain MLS listings and sales records. Verify information with sales associates to ensure accurate listings. (50-60%)

2. Provide administrative support: (20-30%)

  • Answer phones, monitor hotline, greet visitors and schedule appointments

  • Distribute mail, maintain office appearance and order office supplies

  • Track sign inventory, prepare packets and maintain office equipment

  • Process real estate advertising, submit license applications and charges and manage payments??

4. Maintain sales data, generate reports and prepare routine correspondence. (10-15%)

5. May process earnest money and maintain and reconcile escrow information. (5-10%)

6. Maintain and monitor electronic and paper files/records. (5-10%)

7. May serve as back-up to other office staff.? (0-5%)

8. Perform any additional responsibilities as requested or assigned. (0-5%)



  • High school diploma or equivalent.


  • 1 year clerical/administrative experience.

Knowledge and Skills:

  • Experience with Microsoft Office products.? Familiarity with the Internet and e-mail usage.??

  • Effective oral and written communication skills with an excellent customer-service focus.

  • Effective analytical and problem-solving skills

  • Ability to prioritize and handle multiple tasks and projects concurrently.

  • Excellent organizational skills with a focus on detail; high degree of accuracy.

  • Knowledge of real estate, title and/or mortgage business preferred.

  • Ability to operate a multiple line telephone console preferred.

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